Digital waste tracking
What is the best digital waste tracking software for a small site?
Last checked 8 September 2026
There is no single best one, and this page is published by one of the 121 providers on the GOV.UK list, so treat any answer here accordingly. What follows is the criteria that actually separated the products when we read the field, and three options worth looking at.
Start with the honest answer: you may not need software. DEFRA’s own service lets a site record receipts directly at no cost. If you take a handful of loads a week, that is a legitimate way to comply, and one listed vendor recommends it openly for low-volume sites rather than selling to them. Software earns its place when hand-typing every load costs more time than it saves, or when you need the record to survive an inspection without being assembled first.
The four criteria that actually separate them
- How a load gets in. Typing, a weighbridge feed, a CSV import, or a photograph read automatically. This is the biggest difference in daily work between two products with identical feature lists. If you have a weighbridge, ask specifically whether tickets can be imported.
- Whether it submits for you. At least one listed provider passed all 14 tests and still has the customer export a file and upload it by hand. That is a real product with a real use, but it is not what most buyers assume they are getting.
- What happens when the service is down. Ask whether submissions queue and retry automatically. Only a couple of providers make this a headline, and it is the difference between a missed two-working-day deadline and a slow afternoon.
- What the price becomes in October. Free until 1 October 2026 is close to universal, so it distinguishes nobody. Ask what it costs afterwards, whether a founding rate is locked, and for how long.
Three worth looking at
Named because they are genuinely different from each other rather than because they are the top three of anything. Prices are as published when we checked, and they change.
- DEFRA’s own service — free, and sufficient for a site with few movements and no weighbridge. The trade-off is that every load is typed by a person, and nothing checks it before it is sent.
- A cheap single-site compliance tool — several listed products sit between about £19 and £49 a month and do one job: record the load, watch the deadline, submit it. Weave Comply and Xnet Waste Manager are examples; neither offers weighbridge integration.
- A platform that covers collections as well — worth it only if you also run vehicles, since the carrier duty follows in 2027. WasteBolt at £24.99 and DutyOS at £29.99 are both in this shape. Ours bundles a carrier platform with the receiving-site product; it does not currently import weighbridge tickets automatically, which is the most common thing we are asked for.
All 121 listed providers are compared, grouped by what they actually are, in our guide to choosing a provider. If you are not yet sure the duty applies to you, the readiness checker answers that in a few questions without asking for an email address.
Prices above are the providers’ own published figures, read on 2 September 2026, and are not verified against what anyone actually pays. DutyOS Ltd is one of the listed providers and is not affiliated with DEFRA.